PDU Intern

Description du poste:

Hardship Level (not applicable for home-based)A (least hardship)

Family Type (not applicable for home-based)
Family

Staff Member / Affiliate Type
Internship

Target Start Date2025-01-06

Deadline for ApplicationsDecember 27, 2024

Terms of ReferenceUNHCR, the UN Refugee Agency, is offering a full-time internship at (COMPANY NAME) Ankara Country Office for 6 months.

Established in December 1950, (COMPANY NAME) is a global organization dedicated to saving lives, protecting rights and building a better future for asylum seekers, refugees, returnees, internally displaced communities and stateless people. Every year, millions of men, women and children are forced to flee their homes to escape conflict and persecution. (COMPANY NAME) currently operates in over 130 countries, using its long expertise to protect and care for millions.

The Registration Team within Policy Development Unit supports (COMPANY NAME)'s efforts in ensuring equitable and efficient access to registration and protection services for persons of concern across Türkiye. This involves close collaboration with governmental stakeholders, NGOs, field units, analyzing registration trends, and identifying gaps to enhance procedures. The Unit is also instrumental in individual case management, addressing complex issues such as documentation, access to registration, and administrative processes. Through capacity-building initiatives, including training and workshops, the team works to strengthen the operational capacities of PMM and PDMMs in access to registration and documentation.

PDU Intern will support the Policy Development Unit in a range of administrative and programmatic activities. Responsibilities include clerical tasks, coordinating and following up on training implementation, monitoring and analyzing statistical data, and managing translations of documents between English and Turkish. The role also involves drafting reports, preparing maps and graphs, monitoring media trends, and assisting with Counseling Line Tickets. Additionally, the Intern will collaborate with other units to ensure seamless communication and contribute to the Registration Team's operational needs.

This position offers the intern an opportunity to enhance their professional and organizational skills while gaining hands-on experience in policy development, data analysis, and inter-unit collaboration. It also provides exposure to international protection procedures and the chance to contribute to impactful refugee response, fostering personal and professional growth in a multicultural work environment.

Duties and responsibilities

Under the direct supervision of the Associate Protection Officer, the intern will undertake the following tasks:
1. Assist the Unit in the organization and follow up on the logistics of capacity development and monitoring activities carried out for/by PMM/PDMM staff and third-party personnel deployed to PMM/PDMM.

2. Assist the Unit in follow up of the regular charts/reports with regards to activity monitoring.

3. Regularly monitor PMM/PDMM website to track updates and announcements with regards to national registration procedures.

4. Assist the Unit in drafting regular and ad-hoc reports as well as analysis related to access to registration and identification and prioritization of persons with specific needs.
5. Produce graphs, tables, charts and maps on different registration practices observed in the field including population and backlog figures and procedures.
6. Participate in meetings, workshops, trainings, take notes and draft minutes / reports.

7. Assist in the translation (English-Turkish) of documents and support in proofreading of reports and documents translated.

8. Perform other duties as required.

Minimum qualifications required

In order to be considered for an internship, candidates must meet the following eligibility criteria:
* Be either a recent graduate (having completed their studies within two years of applying) or a current student in a graduate/undergraduate school programme from a university or higher education facility accredited by IAU/UNESCO; and
* Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of (COMPANY NAME).

NOTE: An individual whose father, mother, son, daughter, brother or sister is a staff member of (COMPANY NAME), including a Temporary Appointment holder or a member of the Affiliate Workforce, is not eligible for an internship.

Desirable qualifications and skills
* Graduated or under-graduated student in social sciences, political sciences, law or any other related fields.
* Comparative analysis and basic numeracy skills on graphs and charts, and percentage change.
* Advance user of MS Office (MS Access, Excel, Word, PowerPoint, Outlook, etc.).
* Proficiency in spoken and written English and Turkish.
* Pro-activeness, flexibility and adaptability.

General Conditions

The hiring office will provide interns who do not receive financial support from a third party (e.g., the university or government grant) a Food and Local Transportation Allowance (the Allowance), calculated in USD and normally payable in local currency via bank transfer.

It is a full-time role with working hours starting from 9:00 a.m. to 5:30 p.m. Monday to Friday (40 hours per week). The successful candidate will be assigned to support the team in the Ankara CO.

Interns are fully responsible for arranging medical insurance covering the full internship period. (COMPANY NAME) accepts no responsibility for any costs connected to the medical insurance of interns. A copy of proof of valid medical insurance covering the period of the Internship Agreement is required by (COMPANY NAME). (COMPANY NAME) does not cover the costs of medical evacuation of interns; therefore, interns working in locations other than their country of residence must ensure that their medical insurance covers emergency medical evacuation. Furthermore, the medical insurance selected by interns should provide the necessary geographical coverage for both accidents and illness.

Obtaining and renewing current visas and residence permits including all associated costs, are the primary responsibility of the intern. (COMPANY NAME) may assist by providing supporting documentation if needed.

Status

Interns are neither staff members under the Staff Regulations and Rules of the United Nations, nor officials within the meaning of the Convention on the Privileges and Immunities of the United Nations. Bilateral host country agreements with (COMPANY NAME) may regulate the status of interns. Unless specifically accepted under a host country agreement, interns are subject to and must observe their obligations under local law, including laws relating to taxation and social security.

Duration

Internships will initially be granted for a minimum period of two months, up to a maximum of six months. Upon the agreement of the intern and the manager, an internship may be extended up to a maximum total cumulative duration of eight months for full-time internships and twelve months for part-time internships, provided that the eligibility criteria continue to be met. An intern may undertake multiple consecutive internship assignments as long as the total cumulative internship duration is not exceeded.

PLEASE DO NOT USE TURKISH CHARACTERS IN YOUR NAME & SURNAME INFORMATION.

Recruitment as a (COMPANY NAME) staff member and engagement under a (COMPANY NAME) affiliate scheme or as an intern is subject to successful reference checks and integrity clearance.

(COMPANY NAME) does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

Only short-listed candidates will be notified. The recruitment process might include written test and/or oral interview for this job opening. No late applications will be accepted.

Candidates should be legally present in Türkiye at the time of application, recruitment and hire.

Non-Turkish citizens are required to upload their residence permits or relevant documents under the 'Certifications' section, by selecting the type as 'Personnel Administration - Other', in order to be considered for this job opening. Applications by non-Turkish citizens will NOT be considered if a valid residence permit is not attached to the application.

For further information on how to apply, please visit '(COMPANY NAME) - Application and Selection' page, at https://www.(COMPANY NAME).org/how-to-apply.html.

The (COMPANY NAME) workforce consists of many diverse nationalities, cultures, languages and opinions. (COMPANY NAME) seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

We welcome applications from candidates with a refugee or stateless background.

Standard Job Description

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Additional Qualifications

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Work Experience

Other informationThis position doesn't require a functional clearance

Home-BasedNo