Travel And Expenses Advisor

Description du poste:

Descripción del puesto

The Travel & Expenses Analystis responsible for overseeing the processing of travel expenses, ensuring timely and accurate payments, and driving compliance with company policies. This role involves assisting employees with travel and expense-related queries, identifying inefficiencies, contributing to process improvements, enforcing quality control measures. The analyst will play a pivotal role in fostering a culture of collaboration, accountability, and continuous improvement.

T&E Controlling and Coordination:

* Coordinate and communicate with stakeholders, partners, and third-party solution providers such as SAP and Concur.
* Perform accounting and reconciliation related to expense notes and cash advance reports in accordance with company guidelines.
* Participate in the preparation of monthly closings related to T&E expenses.
* Assist employees with T&E-related queries and provide guidance on policies and processes.
* Prepare key performance indicators (KPIs) related to travel and expense (T&E) activities.
* Conduct thorough analysis of expenses to identify trends and opportunities for cost optimization.
* Take part in and initiate projects aimed at improving existing processes using problem-solving methodologies. Purchase Order and Supplier Management:

* Follow up on purchase order flows for the retail network in the Mediterranean area.
* Issue purchase orders for various suppliers and countries in the Mediterranean region (Spain, Greece, and Israel).
* Follow up on invoices to ensure accurate and timely processing.
* Maintain regular contact with suppliers to ensure seamless operations.
* Look for opportunities to work with new suppliers and enhance supplier relationships. Louis Vuitton respects and promotes equal opportunities. We celebrate and embrace the uniqueness of each individual and are committed to creating an inclusive work environment.

Perfil

Bachelor's Degree in Accounting, Finance, Business, or a related field.
Eligible for 1 year contract as 'contrato de prácticas' (6+6 months)
Familiarity with SAP and Concur is highly preferred.
Proficiency in Microsoft Office, particularly Excel and PowerPoint.
Strong command of written and spoken English; additional regional language skills are a plus.
Understanding of end-to-end T&E processes, including compliance and related tools.
Strong analytical and problem-solving skills.
Excellent interpersonal and communication abilities.
Detail-oriented with the ability to manage multiple tasks and deadlines.
Proactive, curious, and autonomous in addressing challenges and identifying improvements