Executive Assistant

Description du poste:

JOB DESCRIPTION:

Are you looking for a position at an international top employer in Belgium and do you want to improve the lives of people all over the world with your work?
If so, then we are looking for you!
Executive Assistant
For our Heart Failure Division, we are recruiting an Executive Assistant to be based in our EMEA HQ in Zaventem, Belgium.
Key Responsibilities
· Calendar management and travel arrangements for the Divisional Vice President
· Plan, organize and coordinate conference calls, on- and off-site meetings and events (including scheduling, coordinating calendars, full logistics: i.e. hotel, transport, catering, audiovisual equipment, etc.)
· General administration: correspondence, memoranda, reports, minutes, mailings, attendance sheets, contract filing, payment requests, expense claims, assistance with presentations, cost tracking, purchase orders, ordering of office supplies, etc.
· Participate in Management and/or regional and executive team debrief meetings, take minutes and distribute, follow-up on action items, wherever appropriate
· Support to regional and executive leadership team's related projects such as internal newsletter, kick off meeting, engagement activities…
· Collect, summarize and track departmental information, update notice boards (organization charts, publication overview, dashboard)
· Ensure compliance in reporting product experiences
Who are you?
· You are looking for an internationally operating company that offers you every opportunity to continuously learn and improve.
· You are independent and are also a team player.
· You are stress resistant and you are able to prioritize tasks
· You are energized by knowing your work will contribute to improving the quality of people's lives.
What experience do you bring?
· Bachelor's degree with an administrative, commercial or language background or equivalent by experience
· Proven experience in a similar role, ideally in an international matrix environment
· Strong communication and organizational skills.
· You are fluent in English - any other language is an asset
· Computer-literate
Our offer
A working environment in which you work together with colleagues from different backgrounds. We encourage personal and career growth, while you strive for success and have fun with your team.
In addition, we offer, among other things:
· A varied, challenging and international position in a dynamic and pleasant working environment;
· Excellent employment conditions;
· A personal growth plan, extensive training opportunities and career prospects;
· You can participate in various networks within (COMPANY NAME);
· The ability to buy (COMPANY NAME) shares at a discount.
About (COMPANY NAME)
(COMPANY NAME) is a global health player, committed to more than just helping people live longer and better lives. (COMPANY NAME) employs approximately 111,000 employees in 160 countries worldwide on a diverse portfolio of diagnostics, medical devices, nutrition and pharmaceuticals. In Belgium, 650 colleagues at 4 locations are working on sustainable solutions for important health challenges.

The base pay for this position is N/A
In specific locations, the pay range may vary from the range posted.

JOB FAMILY:
Administrative Support

DIVISION:
HF Heart Failure

LOCATION:
Belgium : Building Figueras Da Vinci Laan, 11 Box F1

ADDITIONAL LOCATIONS:

WORK SHIFT:
Standard

TRAVEL:
Not specified

MEDICAL SURVEILLANCE:
Not Applicable

SIGNIFICANT WORK ACTIVITIES:
Not Applicable