Procurement Expert

Description du poste:

General Information
Type of contract Fixed-term contract, which may be extended subject to individual performance and organisational needs
Who can apply? EU nationals
Salary F/G (bracket 1 - step 1) full time monthly net salary: EUR5,438 plus benefits, for further information see what we offer.
Role specialisation Finance and Procurement
Working time Full time
Place of work Frankfurt am Main, Germany
Closing date 22.08.2024
Your team

You will be part of the Central Procurement Division in the Directorate Finance. Our Directorate has approximately 100 staff responsible for the financial reporting of the Eurosystem and the (COMPANY NAME) (ECB), including the Eurosystem's monetary income allocation scheme and the ECB's financial and management accounting services. We also prepare the ECB's strategic and operational planning, including its annual budget, and contribute to the fee framework for banking supervision and its implementation. Finally, we provide internal procurement oversight and services. Our Directorate is involved in several Eurosystem committees and sub-structures in these fields.

The Central Procurement Division has 25 staff and is responsible for ensuring that ECB procurements have a successful outcome and are conducted in accordance with the ECB's rules and procedures. It does so by providing central coordination, oversight, advice and support services throughout the procurement process. In this context, the Division acts as a second level of control and governance for the ECB's procurement activities. We also develop and implement the ECB's procedural frameworks for procurement planning, execution and reporting.

In your role as a Procurement Expert, you will be part of a team that is aligned to the business needs, ensures value for money and compliance with procurement rules, and aims to provide effective solutions and facilitate innovation. You will work closely with colleagues from all ECB business areas and interact with external providers.

You will primarily be involved in procurements laying the groundwork for the potential introduction of a digital euro. You will be part of the team responsible for digital euro procurement activities, with a particular focus on selecting providers for the development and subsequent operations of the components of a potential digital euro.

The ECB is an inclusive employer and we strive to reflect the diversity of the population we serve. We encourage you to apply irrespective of age, disability, ethnicity, gender, gender identity, race, religious beliefs, sexual orientation or other characteristics.

Your role

As a Procurement Expert you will:

* act as proactive business partner for a portfolio of business areas when they conduct public tenders, three or five-quote procedures and any other procurement procedures, to ensure that the entire procurement process is sound and effective, including establishing sourcing strategies and plans for certain categories of procurements;
* provide procurement expertise, advice and support at all stages of the procurement cycle, covering the full spectrum of procurement-related matters and decision-making;
* review and approve tender documentation;
* take part in the evaluation of offers and in negotiations;
* act as the single point of contact for all communication with applicants/bidders during public tender procedures;
* help to collect and analyse procurement data for decision-making in order to improve the external sourcing of goods and services and contribute to the overall cost management of the organisation;
* help to develop and maintain procurement policies, rules, procedures, processes, guidelines and documentation templates;
* coordinate and provide input into conceptual work in the Division.

The position offers you excellent opportunities to gain insights into various ECB business areas and to use your expertise in sourcing their business needs. You will be part of a multicultural team that strives for continuous innovation to make a positive impact on the lives of European citizens.

Qualifications, experience and skills

Essential:

* a master's degree or equivalent in business administration, economics, law, finance, IT, engineering or another relevant field (see How you can join us for details on degree equivalences);
* in addition to the above, two years of relevant professional experience in the area of public procurement and contracts or related areas (e.g. sales, product development or budgeting);
* experience in drafting and maintaining commercial or financial management documentation, such as requests for proposals, invitations to tender, monitoring reports or data analytics reports;
* an advanced (C1) command of English and an intermediate (B1) command of at least one other official language of the EU, according to the Common European Framework of Reference for Languages.

Desired:

* working knowledge of EU procurement law, related international procurement standards and procedures and/or other public procurement activities;
* a good working knowledge of MS Office applications, such as Word, Excel and PowerPoint;
* knowledge of document management systems, such as OpenText Livelink;
* user knowledge of software tools for planning, executing and monitoring procurement procedures or enterprise resource planning systems, such as SAP.

You are recognised as someone who engages collaboratively with others, pursues team goals and learns willingly from other people's diverse perspectives. You signal any need for change by explaining it and proposing alternative solutions. You analyse complex information effectively and can evaluate different views to arrive at solutions. You know and anticipate stakeholder needs.

You are motivated to contribute to the ECB's mission, to serve the citizens of the EU as a member of a public institution and to work with colleagues from all over Europe and you are motivated to be part of our team and to develop and use your skills and competencies to achieve the aims of this position.

Working modalities
We would be happy to discuss a part-time arrangement for this role.

Further information

The contract offered will be a fixed-term contract, the appointment being for 12 months as of the exact starting date of the selected person, extendable subject to individual performance and organisational needs.

Temporary appointments may be extended or made permanent subject to organisational needs and budgetary constraints. This may result in a staff member with a non-convertible fixed-term contract being offered a convertible contract in accordance with the ECB Conditions of Employment.

For additional information on this specific vacancy, you can speak to the hiring manager, Beatriz Soria Leon, on +49 (0)69 1344 95116 between 10:00 and 11:00 on Wednesday, 14 August 2024.
Application and selection process

The recruitment process for this position will be conducted remotely. It will include a written test and an online interview.

If you are not selected for this position but are still considered suitable, you will be placed on a reserve list (see step 4 of How we hire), from which you might be considered for similar positions within the ECB.

Find out how to apply for a position at the ECB.

Read more about how you can join us