Team Lead - Human Resources GCA Sales & Marketing, HO

Beschreibung:

Job Purpose

To ensure all employee life cycle events for CFI Sector & GCA HO employees and JB 7 & Above employees of Chemicals, Fashion Yarn and Insulators business are managed efficiently.
To support HRBP - GCA in implementation of all Grasim Chlor Alkali Businesses HR initiatives which are being driven centrally.
To provide required guidance to Central Accounts Payable teams and Unit HR teams with respect to HR processes and policies.

Payroll Processing

On Roll Employees
* Ensure timely submission of leave encashment data to payroll team in December / January every year.
* Ensure timely sharing of employee's compensation which gets resrtuctured due to inter unit, intra unit, inter business transfer, role change, superannuation policy subscription, national pension scheme policy subscription, new vehicle purchase (4 wheeler only), tenure of car / vehicle getting over, restructuring of compensation due to company provided loan, company leased accommodation, shifting from company accommodation to HRA or vice - versa with payroll team.
* Ensure data of deductions (canteen, school, hospital, conveyance, club, tv, dispensary, etc. of unit based HO employees is collated and submitted on time for payroll processing
* Ensure timely submission of deduction data due to salary advance, two wheeler purchase, personal courier charges, person international roaming to payroll team.
* Ensure data related to payout of Annual Incentive Pay, Long Term Incentive Plan, Deferred Compensation, One Time Relocation Allowance, Confirmation Bonus, Retention Bonus, PRIDE, Applaud Quarterly Award, Special PRIDE is submitted to the payroll team on time.
* Ensure all employees complete the investment declaration and investment proof upload on time. Create awareness at the unit the process.
* Ensure deductions of Group Mediclaim Policy, Nishchint, Sunishchint subscription / renewal, AWOO Give back campaign, Continuous Education Policy happen as per the defined timelines.
* Resolve queries of employees pertaining to income tax calculation, deductions, form - 16, ITR etc.
* Ensure employee code creation on SAP for on-roll employees.
* Ensure update compensation of employees is shared with oSource so that their Car Operating Expenses and LTA details remain accurate on ONEX Portal.
* Seek attendance data from respective unit's payroll SPOC for unit based employees and from Mumbai IT Team for regional offices for attendance regularization.
* Ensure regularization of S4-S7 grade employee's leaves on Poornata.
* Ensure regularization of Maternity, Paternity, Relocation, Study Leave, Leave Without Pay on Poornata.
* F&F: Ensure F&F statement of exit cases is shared with them before they leave the organization. Ensure payout of all exit cases happen within 15 days from their exit. Ensure F&F of all transferred employees is transferred to the new unit including transfer of their personal files within 15 days from their transfer.
* Ensure Form - 16 is sent to all exit cases in a timely manner.
* Support exit employees / transferred employees / new hires in timely transfer / withdrawal of their PF, Superannuation, NPS accounts / claims.
* Share salary, variable pay provisioning data of HO employees and PowerIT contractual resources with Nagda accounts team in a timely manner.
Third Party Payroll
* Share timely submission of attendance, over-time, deductions, TA/DA reimbursement to oSource and get their invoice cleared on time for on-time salary processing for oSource employees.
Interns / Retainers
* Ensure vendor code creation on SAP for retainers / interns to ensure timely processing of their payment / reimbursements.
* Ensure timely submission of attendance of interns and retainers for on-time salary processing.

HRIS, MIS, Reporting and Planning & Budgeting

* Ensure timely preparation & updation of holiday calendar of respective regional offices on Poornata Portal
* Ensure timely preparation & submission of Gratuity & Leave provisioning data to Grasim CFD team.
* Ensure timely preparation & submission of unit's CHRO Dashboard to CHRO's Office.
* Ensure timely preparation & submission of GCA Headcount to GCA Finance Team.
* Ensure timely preparation & submission of HR initiatives during the month to CHRO's office.
* Ensure timely preparation & submission of Business Risk & Sustainability Reporting (BRSR) data.
* Submit the data required for various quarterly / annual reports to the required stakeholders.
* Ensure timely updation of Joining & Relieving file.
* Ensure timely updation of employee's personal files. Follow-up with previous unit's of employees who get transferred to our unit to ensure their personal files are available with us.
* Ensure all letters issued to employees are timely placed in their respective folders on shared drive.
* Ensure timely upload of employee's compensation which gets restructured due to inter unit, intra unit, inter business transfer, role change, superannuation policy subscription, national pension scheme policy subscription, new vehicle purchase (4-wheeler only), tenure of car / vehicle getting over, restructuring of compensation due to company provided loan, company leased accommodation, shifting from company accommodation to HRA or vice - versa on Poornata.
* Ensure all approved positions are evaluated and their Job Descriptions are available on Poornata.
* Ensure timely updation of Position Management Module.
* Ensure timely updation of classroom / external trainings on Employee Learning Module (ELM) Portal.
* New Hires: Ensure timely creation of Poornata Id's for Staff Cadre employees. Ensure timely updation of additional information for Management Cadre employees.
* Transfers: Ensure timely transfer actions are initiated on Poornata.
* Exits: Ensure all resignations, absconding, termination, retirements, death cases are processed through Poornata, including clearance of their No Dues. Ensure all talent exit forms and HOTO related activities are completed on Poornata.
* Confirmations: Ensure all employees complete the mandatory trainings required for Probation Assessment. Ensure probation assessment document is submitted by the manager on Poornata for Management Cadre employees before the due date for probation. Ensure pronbation assessment document for Staff Cadre employees is sent to the respective managers atleast a month in advance. Ensure the probation assessment document is received from the manager of Staff Cadre employees before the probation due date. Ensure go-ahead for confirmation of both Management & Staff cadre employees by their respective Function Heads before issuing them the confirmation, probation extension letter. Ensure confirmation / probation extension row is passed for Staff Cadre employees on Poornata in a timely manner.
* Audits: Ensure audits of Poornata data on a quarterly basis to ensure real time data is available on Poornata & ONEX.
* Travel Portal Updates: Ensure updated data is present for all employees / consultants of CFI Sector HO, GCA & Advanced Materials business on Quest2 Travel, including timely deactivation of exit cases.
* My Car Portal: Ensure updated data of all eligible employees is available on My Car Portal and all car requisitions are processed through the Portal.
* SSS: Ensure accurate renewal data for Group Mediclaim Policy, Sunishchint, Nishcint & Group Personal Accident Policy is submitted to the insurer in a timely manner for GCA business.
* Planning & Budgeting: Maintain a track of headcount of all GCA units against the approved positions and budgeted vs actuals for HO.
* Letters: Ensure timely issuance of accurate appointment, transfer, resignation acceptance & relieving, work experience, internship offer, internship work experience, retainership, extension, transfer, superannuation, confirmation, compensation revision, warning, termination visa application, address proof, no objection certificate letters.
* Deferred Compensation Payout Tracker: Prepare a tracker for all eligible employees for deferred compensation, joining bonus to ensure timely payout.

Performance Management, Job Analysis & Evaluation, Rewards & Recognition

Performance Management
* Ensure all eligible employees are aware about the Goal Setting, Mid-Year Review (MYR), Annual Performance Review (APR) process & its timelines.
* Ensure inputs related to normalization, mid-year compensation review (MYCR), annual performance and compensation review (APCR) like recommendations, business performance parameters, JB level change assessment documents and Annual Incentive Plan (AIP) data are submitted to the BCOE in a timely manner.
* Ensure timely completion of Goal Setting, Mid-Year Review and Annual Performance Review on Poornata.
* Ensure 100% error free MYCR & APCR rollout.
* Ensure timely communication to eligible employees regarding APCR & AIP plan.
* Ensure timely preparation, review and closure of Performance Improvement Plans.
Job Analysis & Evaluation
* Ensure timely submission of structures to BCOE for Job Evaluation / Re-evaluation. Coordinate with multiple stakeholders to receive the Job Description, Structure & Dimensions for this exercise.
* Ensure approved JBs are updated on Poornata for all the positions.
* Support respective GCA Units in their requirements for new positions requests.
Rewards & Recognition
* Create awareness at the unit regarding various R&R schemes applicable at CFI Sector.
* Administer value, group purpose and shabbash cards, applaud spot and quarterly awards as per received recommendations and rollout of respective card / certificates.
* Ensure timely submission of PRIDE, Chairman Awards Nominations and rollout of their nomination / winner certificates.
* Ensure timely submission of data related to LTIP, deferred compensation Plan.
* Ensure timely disbursement of birthday, work anniversary, superannuation, marriage, welcome back (female employees returning from maternity leave) gifts.
* Ensure birthday emails are sent for all HO employees in a timely manner.

Learning & Development, Talent Management, Organization Effectiveness

Learning & Development
* Ensuring My Development Plans are correctly prepared / updated to ensure cleaner inputs for training calendar preparation.
* Ensure nominations to Gyanodaya Training Programs / business initiated training programs / continuous education policy are submitted to BCOE in a timely manner.
* Ensure approvals of all external trainings attended by employees are in place and all the external trainings are uploaded by employees on ELM.
* Ensure timely recovery of employee contribution for Continuous Education Policy as per the signed agreement by the employee.
* Ensure timely usage of Chairman Individual Awards winner's entitlement by the winners.
* Ensure all unit led training programs are uploaded on ELM in a timely manner.
* Ensure training calendar is released well within timelines and its implementation including utilization of Unit's L&D budget is tracked on a monthly basis.

Talent Management
* Ensure eligibility list for potential assessment as per TM 3.0 framework is submitted to BCOE In a timely manner.
* Ensure timely completion of Potential Assessment by Manager & Skip Level Manager.
* Ensure Unit Talent Council is conducted in a timely and fair manner and all inputs received during the Talent Council are captured on Poornata.
* Ensure timely completion of Talent Pool Communication and all inputs received during the Talent Pool Communication Sessions or Know Your Talent sessions are captured on Poornata.
* Ensure eligible employees attend DAC in a timely manner and upload their Individual Development Plans on Poornata within 15 days of completion of DAC.
* Ensure all employees and managers attend Development Check-In calls as per the schedule.
* Ensure required inputs for 360 degree feedbacks of Business Talent Council are provided as and when required.
Organization Effectiveness
* Ensure nominations for Pratibha & AWOO Scholarship are received in a timely manner both for fresh applications and renewal applications.
* Ensure employees participate in AWOO Give Back Campaign and the deduction from their salaries happen in a timely manner. Ensure required support is provided to the employees so that they receive the donation receipts before filing ITR.
* Ensure 100% participation in Employee Engagement Surveys like Vibes, Voice of CFI, Wellness. Ensure timely cascade of the results to the eligible employees and timely updation of action plan by eligible employees / unit on the Portal.
* Ensure required support is provided to the units for enrollment, renewal and administration of Group Mediclaim Policy, Group Personal Accident Policy, Nishchint, Sunishchint.
* Ensure all guidelines related to Maternity Leave are followed in a timely manner.
* Ensure quarterly meetings of Unit's Value Standard Committee and Unit's POSH Committee and submission of its MoM to BCOE in a timely manner.
* Ensure all employees are aware about the Value Standard Committee, POSH Committee, Group Purpose, Group Values, Code of Conduct, Whistle Blower and POSH Policy.

HR Policies

* Conduct regular induction sessions for HR policies, processes and portals for new hires.
* Support employees in transitioning to new / digitalized processes.
* Support employees in transfer of their mobile connections to Corporate CUG Plans and transfer of their vehicles as per the applicable policies.
* Support employees in processing of timely reimbursements as per Domestic Mobility Policy.
* Ensure updated policy manuals are accessible to the employees.
* Support employees and their family members in queries related to claims for Group Mediclaim Policy, Nischint, Sunishchint & Group Personal Accident Policy.

Statutory Compliance

* Ensure timely submission of data for Holiday Calendar, POSH, Shops & Establishments Act for Annual returns of Mumbai Office.
* Support regional offices in fulfilling their statutory requirements.
* Ensure SA 8000:2014 by conducting periodic meetings of Social Performance Team, Health & Safety Committee, Management Review. Provide closure to non-conformities of both internal / external audits in a timely manner. Create awareness at the shop floor regarding SA 8000:2014 standard.
* Support Nagda unit team / HO Team with the required data for various audits ISO Standards, Safety, BRSR and payroll.
* Provide required support to the admin to ensure compliance to various statutory requirements pertaining to office boys, security, housekeeping & panty boys of respective regional offices and HO.

Qualifications:

Master in Human Resource Mgmt

Minimum Experience Level:

7-10 Years

Report to:

ASSISTANT MANAGER